TRAVELS WITH TY – TERMS & CONDITIONS
Effective Date: 6/2/2025
Operated by: Tyler Inman, Independent Contractor affiliated with Main Street Travel, LLC

These Terms & Conditions ("Agreement") govern all travel-related services provided by Travels With Ty ("we," "our," or "us"), an independent travel business operated by Tyler Inman, acting as an independent contractor affiliated with Main Street Travel, LLC ("MST"). By submitting a request for services, confirming travel arrangements, or making payment, you ("Client" or "Traveler") agree to be bound by the following terms, which constitute a legally binding agreement.

  1. AGENCY DISCLOSURE AND LIMITATION OF LIABILITY
    Travels With Ty, through affiliation with MST, acts solely as an intermediary between you and the providers of travel services, including but not limited to airlines, hotels, cruise lines, tour operators, transportation companies, and travel insurance providers (collectively, "Suppliers"). We do not own, operate, or control any of the Suppliers. Your travel arrangements are subject to the terms and conditions imposed by these Suppliers, including their policies on payment, cancellation, changes, and refunds.

We assume no responsibility for any acts, errors, omissions, representations, warranties, breaches, or negligence of any Supplier or for any personal injuries, death, property damage, or other damages or expenses resulting therefrom. Travels With Ty shall not be liable for any delays, cancellations, overbooking, strikes, force majeure events, or other causes beyond our direct control.

  1. INDEPENDENT CONTRACTOR STATUS
    Travels With Ty is an independently owned business operated by Tyler Inman. While affiliated with MST, Tyler Inman operates as an independent contractor. MST provides host agency services and access to booking platforms but is not involved in the day-to-day operations of Travels With Ty and bears no liability for transactions or communications between Client and Travels With Ty.

  2. SCOPE OF SERVICES
    Travels With Ty offers travel planning services, including custom itinerary creation, individual and group bookings, resort and cruise reservations, tour coordination, travel insurance referrals, documentation assistance, and destination advice. Group travel under branded experiences (e.g., Music City Travelers) may carry additional terms.

  3. PLANNING AND SERVICE FEES
    Certain services provided by Travels With Ty may be subject to non-refundable planning, research, or consultation fees. These fees are assessed based on the complexity of the itinerary and the time investment required. Fees will be disclosed upfront, documented in writing, and due prior to the commencement of services. These fees are not applied to the cost of the trip unless specifically stated.

  4. BOOKINGS AND PAYMENTS
    All bookings are subject to availability and the terms and conditions of the applicable Suppliers. Prices are not guaranteed until confirmed and may fluctuate due to exchange rates, fuel surcharges, and Supplier updates. Payment instructions will be provided upon booking. In most cases, payments will be made directly to the Supplier or through MST’s authorized systems. Travels With Ty does not collect or hold client funds unless otherwise noted in writing.

Failure to remit payment by the indicated due date may result in cancellation of your booking and forfeiture of any deposit or partial payments made. It is your responsibility to ensure that all traveler information is accurate and matches legal documentation.

  1. CLIENT RESPONSIBILITIES
    Clients are responsible for:
    (a) Ensuring the accuracy of all travel documents and booking confirmations.
    (b) Possessing valid travel identification (e.g., passport with at least six months validity beyond travel dates).
    (c) Securing all necessary visas, entry documents, and health certifications.
    (d) Complying with Supplier terms, government regulations, and destination-specific requirements.
    (e) Reviewing Supplier and airline baggage allowances, check-in times, and transit rules.

Travels With Ty will not be held liable for any disruption caused by a Client’s failure to meet these obligations.

  1. TRAVEL INSURANCE
    Travel insurance is strongly recommended for all clients. Insurance can provide coverage for trip cancellation, medical emergencies, evacuation, baggage loss, and other travel-related risks. Travels With Ty is not an insurance provider and does not underwrite or sell insurance policies. We may refer clients to third-party insurance providers. It is the Client’s responsibility to review and understand all policy terms.

We expressly disclaim liability for denied claims or insufficient coverage. By declining to purchase travel insurance, you accept full financial responsibility for any potential losses or expenses incurred.

  1. CANCELLATIONS, MODIFICATIONS, AND REFUNDS
    Cancellation policies vary by Supplier. It is your responsibility to read and understand all applicable policies before booking. Any changes, cancellations, or refund requests must be submitted in writing to Travels With Ty and are subject to both our administrative policies and those of the respective Supplier.

Travels With Ty is not responsible for Supplier decisions regarding refunds or travel credits. Planning fees are non-refundable. Rebooking or modification requests may incur additional charges and are not guaranteed.

  1. GROUP TRAVEL AND HOSTED TRIPS
    For trips coordinated under the Music City Travelers or similar branding, additional terms will apply and will be disclosed prior to payment. These may include:
    (a) Minimum group size requirements
    (b) Specific cancellation deadlines and penalties
    (c) Coordination of group events, transportation, and accommodations
    (d) Optional excursions or add-ons subject to availability

Travels With Ty reserves the right to reschedule or cancel group trips for reasons including but not limited to insufficient enrollment, Supplier cancellation, or force majeure. In such cases, best efforts will be made to secure alternative arrangements or travel credits.

  1. TRAVEL RISKS AND WAIVER OF LIABILITY
    Client acknowledges that travel involves inherent risks, including but not limited to accidents, illness, weather disruptions, political instability, terrorism, pandemics (including COVID-19), and acts of God. By engaging our services, you voluntarily assume these risks.

You agree to release and hold harmless Travels With Ty, Tyler Inman, and Main Street Travel, LLC from any and all claims, losses, damages, or injuries resulting from travel or travel-related services.

  1. FORCE MAJEURE
    Travels With Ty shall not be held liable for any failure or delay in performance due to events beyond our control, including but not limited to natural disasters, war, civil unrest, labor disputes, government actions, epidemics or pandemics, border closures, Supplier default, or transportation disruptions.

In such cases, refunds or credits are subject solely to the policies of the Supplier. We will assist with securing credits or alternatives, but we cannot guarantee compensation.

  1. GOVERNING LAW AND JURISDICTION
    This Agreement shall be governed by and construed in accordance with the laws of the State of Tennessee, without regard to conflict of law principles. Any dispute arising out of or related to the services provided by Travels With Ty shall be resolved exclusively in a court of competent jurisdiction in Tennessee. You expressly consent to personal jurisdiction in Tennessee regardless of your place of residence or location at the time of booking or travel.

  2. PRIVACY AND COMMUNICATION CONSENT
    We value your privacy. Your personal information is used exclusively for booking and communication related to your travel services. By working with Travels With Ty, you consent to receive travel-related emails, calls, or text messages. Your data will not be sold or disclosed to third parties outside of the scope of your travel arrangements.

  3. MODIFICATIONS TO TERMS
    Travels With Ty reserves the right to modify these Terms & Conditions at any time without prior notice. The version in effect at the time of booking will apply to your trip. Clients are encouraged to request and review the latest version before confirming any travel arrangements.

  4. ACCEPTANCE
    By submitting a booking request, approving a quote, or submitting payment, you acknowledge that you have read, understood, and agreed to these Terms & Conditions in their entirety. This Agreement shall remain binding even if subsequent modifications are made, unless explicitly objected to in writing within a reasonable period following publication.

This document is designed to provide comprehensive, legally sound coverage for travel services provided by Travels With Ty. For use on a website, in email correspondence, or attached to proposals, the formatting can be adapted as needed. Let me know if you'd like a styled PDF version or a one-page summary added.